Hiring new employees is a natural part of growing your business. As operations expand, additional skills and capacity are required to support ongoing success. However, bringing on new team members involves more than just filling a role – it requires sound processes and compliance from the start.
Here are four essential steps to include in your hiring checklist:
- Finalise the legal documentation
Every new employee should receive a detailed, written employment agreement outlining their role, pay rate, hours, work location, and entitlements.
You must also ensure compliance with the Fair Work Act 2009 (Cth) and any applicable modern award or enterprise agreement. - Set up payroll and recordkeeping
Add your new employee’s details to your payroll and HR systems as soon as they start. You’ll need their TFN and superannuation information to process wages correctly through Single Touch Payroll (STP).
Ensure leave accruals, training records, and performance data are captured accurately within your HR systems. - Conduct a thorough onboarding program
Onboarding helps employees understand your business, their role, and your workplace culture. This process should include an introduction to the business, role-specific training, and mandatory WHS sessions.
Structured onboarding promotes compliance, engagement, and productivity from day one. - Complete superannuation setup
Provide the Superannuation Standard Choice Form so the employee can choose their preferred fund. If they don’t make a choice, you’ll need to register them with your default fund.
All super payments should be processed through a SuperStream-compliant system in accordance with ATO requirements.
Whether you’re employing your first staff member or expanding your existing team, it’s important to establish sound employment practices early.
We can help you build a compliant, efficient hiring checklist that ensures you meet your obligations with confidence.
